Map access by activity
Identify each work area, entry route, staging location, debris route, and any adjacent space required. Record permitted work windows and the person who can arrange entry. Include equipment size and delivery needs so the access plan matches the actual work.
Coordinate with the tenant’s operation
Ask tenants to identify sensitive activities, secure rooms, customer access, deliveries, and equipment that cannot be disturbed. Property management should handle notices and agreements through its established process. Confirm arrangements before scheduling disruptive work.
- Who escorts crews or provides credentials?
- Who moves tenant property?
- Where may materials be stored?
- What happens if access is unavailable?
Control keys and changing conditions
Keep credentials, escort arrangements, and access logs under the building’s security procedures. Assign one contact for conflicts. If an occupied area becomes unsuitable for the planned work, pause that activity and resolve the arrangement rather than improvising a new route through tenant space.
Return the area deliberately
At the end of the work window, confirm the agreed cleaning, protection, security, and remaining restrictions with property management. Report any work that could not be completed and the access needed next. Update the plan before the following visit.