Create one view of the important dates
Collect the tenant’s desired move or reopening dates, scheduled events, delivery restrictions, planned outages, and other projects in the building. Have the owner’s advisers identify dates and actions arising from leases or other agreements. Mark which dates are fixed, preferred, or still being negotiated.
Work backward through the real dependencies
For each operating milestone, identify the area, services, approvals, equipment, and setup needed. Connect those needs to design, procurement, construction, and inspection tasks. Include the work done by tenants and owner vendors; construction completion may only start their portion of the plan.
Resolve conflicts before release
Where dates compete, document the options and effects on scope, access, or temporary arrangements. Ask the authorized owner representative to decide the priority. Do not promise that overtime or parallel work will solve a dependency that requires a missing design, material, or approval.
Update people as well as calendars
Review forecasts when conditions change and identify who must receive an update. Keep tenants, operations, and construction working from the same current milestone assumptions. Confirm the required readiness conditions before announcing a return-to-use date.